What is the Administrative Associate position at the ACLU of Oregon?
As of the date of this posting (May 26, 2026), we are seeking to fill one Administrative Associate position:

Summary of this position:
The team member in this position is a doer, implementer, problem solver, clear communicator and presenter, and strong writer and editor who is detail- and deadline-oriented, capable, self-motivated, proactive, supportive, and community-oriented and engaged.

This position supports and enhances the ACLU of Oregon’s mission, vision, and values by supporting the Executive Director and other colleagues and teams as assigned with administrative-related tasks and projects. The following are examples of the types of tasks and projects this position will likely engage in:

• Support the Executive Director and Deputy Director with an array of administrative-related tasks like: calendaring and scheduling; making travel arrangements; creating and updating logs and spreadsheets; keeping and updating paper and electronic files; updating manuals and other records; writing and editing documents including communications & storytelling related documents and collateral; developing meeting agendas and taking minutes at meetings; doing research related to projects; coordinating and supporting the planning and implementation of meetings and events, including helping to staff them; and supporting Board needs.
• Support the Finance, HR, and Operations team by: receiving, reviewing, and disseminating office mail; engaging in office manager-type responsibilities including ordering, organizing, and tracking office supplies and equipment; and coordinating a wide array of office-related needs related to in-office furniture and technology.
• Support the Policy Director, particularly during legislative session, with an array of administrative support including: helping review and handle emails and other communications to the Policy Director; finalizing and printing documents; creating and updating logs and spreadsheets; taking minutes; and supporting the finalization and submission of testimony.

* These examples are not meant to be exhaustive but instead show the types of tasks and projects this position will be expected to perform.

Who this position works with: This position works closely, collaboratively, and supportively with all areas of the ACLU of Oregon, including Administration; Finance, HR, and Operations; Development; Legal; Policy; Campaigns; and Communications & Storytelling.

What values are important and required: This position requires a strong and continued commitment to diversity, equity, inclusion, and belonging, and efforts to prevent and stop all forms of discriminatory oppression.

Where to get more information: Please review this job description for more information about this position.

Organizational note: The ACLU of Oregon reserves the right to make changes to job duties and responsibilities for positions, consistent with all applicable legal requirements and the values and operational needs of the ACLU of Oregon, which may change from time to time.

What are the qualifications required for this position?
We are looking for individuals with the following experience, abilities, and values:

• Required: an effective doer, implementer, problem solver, clear communicator, and strong writer and editor who is detail- and deadline-oriented, capable, self-motivated, proactive, supportive, and community-oriented and engaged. This position requires:
  • the ability to exercise excellent judgment, be proactive, work independently, and solve problems;
  • strong organizational, prioritization, and multi-tasking skills;
  • the ability to effectively communicate and work with and support an array of team members, including the Executive Director and Deputy Director;
  • the ability to write and edit writings and other communications collateral so they are very well written, clear, effective in purpose, and error-free;
  • ability to quickly learn, use, and troubleshoot a wide array of technology, software, and applications.

In this recruitment process, we are seeking applicants who can demonstrate at least 2 years of prior work experience where they demonstrated the above abilities.

• Required: resides in the Portland metro area of Oregon and able to commute to the ACLU of Oregon’s office in downtown Portland (at least once per week but at times more frequently based on office needs); able to work some work hours outside regular work hours (evenings, weekends, and holidays) to support or represent the ACLU of Oregon at meetings and events.
• Highly preferred: valid driver's license and access to a vehicle with relevant automobile insurance.
• Required equity & inclusion values and experience: Prior commitment to and experience with work, volunteering, or other efforts that align with and further the values of diversity, equity, inclusion, and belonging, and efforts to prevent and stop all forms of discriminatory oppression.
• Required values: a demonstrated ability to support the goals, priorities, and values of the ACLU of Oregon, including the following values related to building work-related relationships and trust:
  • Sincerity: the assessment that you are honest, that you say what you mean and mean what you say. The idea that you can be believed and taken seriously and that your actions are aligned with your words.
  • Reliability: the assessment that you meet the commitments you make, and that you keep your promises.
  • Competence: the assessment you have the ability to do what you’re doing or propose to do. Note that being competent does not mean being perfect. Part of doing something well is knowing what you don’t know how to do, being willing to learn, and asking for help when you need it.
  • Care: the assessment you have the other person’s interest in mind as well as your own when you make decisions and take actions.

• Equivalent education and/or experience: We will consider applicants who can demonstrate non-traditional work-related experiences comparable to more direct forms of work experience or education.

What are the pay & benefits for this position?
This is an hourly position. The hourly rate for this position is $31.51, which translates to approximately $65,540 based on a 40-hour work week, 52 weeks of the year.

Because we have established an internal salary system that centers equity, clarity and transparency, competitiveness, and sustainability, salaries for positions are not negotiable.

• Our current excellent benefits package includes:
  paid vacation time
• paid sick time
• paid personal time
• 14.5 paid holidays per year
• office rest (shutdown) periods during summer and winter as consistent with the organization’s values and work needs
• flexible Friday hours, consistent with operational needs and supervisor approval
• remote work stipend and commute-related benefits
• health insurance (medical/vision and dental)
• life insurance
• long-term disability insurance
• employer contributions to a wellness FSA account
• 401(k) retirement plan with matching and other contributions of up to 5.5% of salary, subject to the organization’s 401(k) plan requirements, which include a vesting schedule
• support for work-related coaching
• parental leave
• funds to support professional development related to work
• funds to support relationship and connection building related to work

Please note that all employment-related pay and benefits provided to ACLU of Oregon’s employees are subject to all applicable policies, practices, processes, and legal requirements, including changes to them that may occur from time to time.

How do I apply for this position?
An application package requires the following three parts:

1. Cover letter. Please include why you are interested in the Administrative Associate position and the ACLU of Oregon, including the organizational values and issue areas that most call to you.
2. Resume.
3. Work sample. Please provide one or two "work" samples – whether from prior paid or personal work, volunteering, or school – showcasing skills and abilities that you believe are relevant and important to the knowledge, skills, and abilities required for this position.

Please submit your materials via this application submission form.

Who to contact for assistance?

Please contact [email protected] if you need any assistance accessing the job posting or job application or need disability-related accommodations.